Facilities Contract Coordinator
Core
Manage the full lifecycle of facilities vendor agreements, including drafting, tracking, and compliance monitoring for master service agreements and service level agreements across the organization.
Role type
Facilities Contract Coordinator
Builds
Vendor service agreements and compliance documentation for ASPCA facilities nationwide
Domain
Non-profit animal welfare / Facilities Operations
Required skills
Contract drafting and lifecycle management, RFP/RFI analysis, vendor relationship management, invoice review and coding, digital file management (Airtable, Box), cross-functional collaboration with Legal and Finance
Preferred skills
Strategic sourcing, multi-state compliance knowledge, data accuracy in contract tracking
Technologies
Airtable, Box
Responsibilities
Lead creation and distribution of facility-related RFPs and RFIs; Draft, review, and track facilities agreements including MSAs and SLAs; Maintain contract renewal calendars and track expirations; Review vendor invoices for accuracy and compliance; Manage digital contract storage and version control in Airtable and Box; Coordinate vendor onboarding and selection processes; Provide reporting on contract status and compliance metrics
Seniority
Individual Contributor, mid-level support role