Accounting Specialist (Business Office)

We are seeking an Accounting Specialist to support the Sheridan Libraries Finance Office by managing accounting and reconciliation tasks for library materials & collection acquisitions. The role helps ensure accurate financial records, resolves discrepancies, and maintains coordination between Library & University departments.

Specific Duties & Responsibilities

• Maintain system-level reconciliation between ALMA and SAP, including running reports and using tools to compare transactions and fund balances.

• Manage specialized payment activity such as foreign wire payments, foreign currency conversions, bank fees, vendor refunds/credits, special shipping charges, and internal cost transfers.

• Oversee the weekly ALMA to SAP invoice export file; monitor the ALMA EDI vendor invoice process

• Create and maintain vendor records in both the Libraries’ Management system (ALMA) and the University’s financial system (SAP)

• Maintain financial records and process related data.
• Monitor, verify, and reconcile accounts.
• Interface with departmental and University personnel to obtain and provide information to verify or support financial records and ensure compliance with established University policies and procedures.
• Prepare correspondence and answer inquiries regarding accounting information as required.
• Analyze accounting information and prepare reports and statements.
• May coordinate the work of lower-level staff as assigned.
• Assist with special projects or tasks as needed.
• Other duties as assigned.

• High school diploma or graduation equivalent.
• Two years of related experience.
• Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

• Bachelor’s Degree in a related field.
• Previous experience in a high-volume invoice processing environment.

Technical Qualifications & Specialized Certifications

• Proficient use of ALMA or other Library Management Systems.
• Proficiency in Microsoft Office (especially Excel and Word).

Technical Skills & Expected Level of Proficiency

Accounting Record- Awareness

Analytical Skills- Awareness

Financial Record Maintenance- Awareness

Generally Accepted Accounting Principles- Awareness

Interpersonal Skills- Awareness

Report Writing- Awareness

Classified Title: Accounting Specialist   
Role/Level/Range: ATO 37.5/02/OE  
Starting Salary Range: $18.20-$33.90 HRLY ($53,895 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Monday - Friday; 8:30am-5pm 
FLSA Status: Non-Exempt 
Location: Mount Washington Campus  
Department name: Business Office 
Personnel area: Libraries